1. INQUIRY LETTER
Definition:
Definition:
A letter of inquiry asks someone for
specific information. In some cases, such as a request for promotional
material, the recipient will have a clear interest in responding to your
letter. In other cases, such as a request for specific information on a
product, the recipient may or may not be as motivated to respond quickly.
Consequently, always make the tone of the letter friendly and make it easy for
the recipient to identify and provide the information you need.
Example:
Beyonce
Jackson
Viale Europa 22
00144 Roma RM
Italy
90896879
jacksob@mail.com
Viale Europa 22
00144 Roma RM
Italy
90896879
jacksob@mail.com
December 20th, 2012
Carla Truman
Human Resource Secretary
Conservation Italia
Ufficio Roma Trullo
Casella Postale 1234
00149 ROMA RM
Italy
Carla Truman
Human Resource Secretary
Conservation Italia
Ufficio Roma Trullo
Casella Postale 1234
00149 ROMA RM
Italy
Dear Ms. Truman,
Earth provides enough to satisfy every man's needs, but not
every man's greed. Wise words from a wise man - Mahatma Gandhi. These are not just words; these are instructions to lead
a life in the wisest manner. I believe in it and I follow it ardently. Myself -
Beyonce Jackson and for the past 5 years, I have worked for ‘Caracal
Foundation’ in India as Chief Conservator. My contract with the foundation is
about to end in about 4 months. I love animals and try every bit for their
welfare. That is the reason why I chose to become a Conservator.
Wildlife has always been my passion since childhood and I
would photograph them and read about them all through my school and college
days. In fact, I was nicknamed ‘Wild Jackson’ for my achievements in bird
watching competitions, drawing, painting and anything concerned with wildlife.
I would often cerate wildlife posters and banners whenever required. I only
read wildlife books in the library.
At the college level I started photographing the local
wildlife and was positioned 3rd in
the Wildlife Yearly Competition. I even attended the ‘Conservation Week’
organised by the local SPCA (Society for Protection against Cruelty towards
Animals. My article on Lake Orta was also published and appreciated in the
monthly ‘Wildlife’ magazine.
I am well aware that you have not offered any jobs or
advertised for the same but it is my strong feeling that I will get an
opportunity in your foundation sooner or later. And whenever that happens
please do contact me. I am sure I will live up to your expectations.
I have attached all the relevant documents for your
consideration, please go through them. I am not boasting but I am merely making
you aware of my apt suitability for the job.
Thanking You.
Sincerely,
2. ORDER LETTER
Definition:
Otherwise known as an
order letter, a letter of order is a document that confirms the details of a
purchase of goods or services from one party to another. It usually includes
more information about what you are ordering, like quantity, model number, or
color, the payment terms, and the matter in which the products are to be
shipped. When the recipient receives this letter, they will process the order
and send the merchandise.
Example:
August 3, 2004
Mrs.
Erlinda Ramos
MGT Marketing
Abucay, Bataan
MGT Marketing
Abucay, Bataan
Dear
Mrs. Ramos:
Enclosed
is a money order for two hundred dollar ($200) in return for which please send
me by parcel post:
1
piece bathing suit, navy blue and white, size 33, No. H61 – $60.00
1 pair of white canvas tennis shoes, crepe soles, size 4, C width – $40.00
1 Tilden tennis rocket, green and white trim, green strings, wt. 13 oz., handle 4 inches – $45.00
1 grey sweater, V-neck, size 28, No. B25 – $55.00
1 pair of white canvas tennis shoes, crepe soles, size 4, C width – $40.00
1 Tilden tennis rocket, green and white trim, green strings, wt. 13 oz., handle 4 inches – $45.00
1 grey sweater, V-neck, size 28, No. B25 – $55.00
Please
send these articles within five days.
Very
truly yours,
Mr.
Roderick Santos
Sumber: